You’re running today’s event. Sarah’s booking next quarter’s.
Sarah is an AI receptionist built for event planners. She answers while you’re on-site, collects each inquiry’s date, headcount, venue, and goals, and books consults so your pipeline grows while you produce.
Sarah calls you back live — hear her before you pay a dollar
From $350/month + 15¢/min usage · Cancel anytime
Event Planners: the phone problem
Event days are dead zones for your phone
On production days you’re unreachable for hours, and corporate clients calling around won’t wait. Sarah answers every inquiry during load-in, showtime, and strike, and books the follow-up before interest cools.
Corporate inquiries expect a fast, sharp response
A company planning an offsite or holiday party often calls several planners in one sitting. The one that answers professionally and captures the details usually gets the proposal request. Sarah makes that you.
Every quote starts with missing information
Date, headcount, venue status, format, budget comfort — proposals stall waiting on basics. Sarah gathers the full picture on the first call, so you walk into every consult already prepared.
Hear Sarah on the phone
Real recorded conversations with US customers. Personal details are beeped out — everything else is exactly as it happened.
Incoming call → booked job
A customer calls in, Sarah qualifies the issue and books the appointment on the spot.
Contact & payment details
Sarah collects the details the office needs — no forms, no callbacks, no friction.
A live, natural conversation
Interruptions, questions, small talk — listen to how Sarah keeps it human.
Event Planners: a real call, handled
This is the shape of the conversation — triage first, details second, booking before the caller can dial a competitor. And it’s not a mockup: real recorded calls are right on this page.
- Answers during load-in and showtime
- Collects date, headcount, and venue status
- Qualifies corporate and private inquiries
- Books consults into your calendar
- Texts back every missed call
- Follows up on pending proposals
Plays nicely with the tools you already run
No rip-and-replace. Sarah books into your calendar and writes into your CRM from day one.
Every feature. From $350 a month + 15¢ a minute.
AI answering service for event planners: how it works
An AI receptionist is software that answers your business phone with a natural, human-sounding voice — instantly, on every call, at any hour. Sarah is an AI receptionist built for event planners. She answers while you’re on-site, collects each inquiry’s date, headcount, venue, and goals, and books consults so your pipeline grows while you produce.
Unlike a traditional answering service that takes a message for you to chase later, Sarah completes the job on the call: she handles answers during load-in and showtime, collects date, headcount, and venue status, and books the appointment straight into your calendar or field-service software. Every conversation is recorded, transcribed and summarized, so your team starts the day with booked work — not a voicemail queue. Plans start at $350 per month plus usage from 15¢ per minute of conversation, with white-glove setup included and no long-term contracts.
Event Planners questions
Can Sarah tell corporate and private inquiries apart?+–
Yes. She asks who the event is for and adapts the intake — company name and approximate headcount for corporate, occasion and hosts for private. Each inquiry lands in your CRM or inbox tagged so you can prioritize follow-up.
How does she handle date checks?+–
Sarah reads your calendar, so she knows which dates you’re producing and which are open for new events. She can also flag high-demand windows — like December — and create urgency honestly, because it’s true.
What if the caller wants a price on the spot?+–
She shares whatever pricing guidance you approve — minimums, typical starting ranges, or a policy of quoting after a consult. Then she books the consult, because a fifteen-minute conversation closes events that a number over the phone never will.
What does it cost?+–
You pay from $350 a month plus 15¢ per minute of talk time. No setup fee, no contract. One corporate event booked from a call you would have missed on a production day pays for the service many times over.
Also built for
Put Sarah on your phones
Leave your number — the callback demo will already speak your industry.
We’ll call you back with Sarah on the line — typically the same business day. No long-term contracts · Cancel anytime